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HEADLEY  PARISH  COUNCIL

Minutes of the Meeting of AMENITIES AND RECREATION COMMITTEE held on

21st November 2011 at 8.00pm in the Parish Office, Arford Road, Headley.

Present:            Cllr R Clifford (Chairman), Cllr M Roffe (Vice Chairman), Cllr D Tregay,

                        Cllr R Stubbings, Cllr J Truelove, Cllr D Chamberlain, Cllr G Hopwood, Cllr A Williams and Cllr A Luff.

Also in attendance: Miss K Knowles (Parish Clerk), Councillor J Burton, Councillor J Howard-Duff, Dave Skinner, Warden for Arford Common and Wayne Grover representing Headley Sports Association.

A034/11 APOLOGIES FOR ABSENCE

There were no apologies.  

A035/11 DECLARATION OF INTERESTS

No Members declared any personal or prejudicial interest on any item on the agenda.

A036/11 MINUTES

The Minutes of the 19th September 2011, having been circulated prior to the meeting were confirmed and signed.

A037/11 CHAIRMAN’S REPORT

The Chairman reported that Clive Harrod representing Youth Football had requested a vertidrain to improve the condition of the football pitch and practice areas. The Clerk had obtained a quote, from the Landscape Group, and it will cost £1,525.00. The Parish Council has offered to contribute £540, equivalent to the harrow and spiking that didn’t take place and have asked the Football Clubs to consider how the shortfall could be met.

A038/11   SPORTS MANAGEMENT COMMITTEE

Members noted the minutes from the Headley Sports Association Management Committee meeting held on 8^th September 2011 and 6^th October 2011 which had been previously distributed.

A039/11 ARFORD COMMON

a. Mr Skinner reported that the two allocated days with the tree surgeon had been very successful. The second day is due to take place this week.

b. Members noted the Clerks report highlighting the recent incidence of garden waste being deposited on the Common and the felling of Holly trees. After some discussion it was RESOLVED that the clerk obtains quotations to clear the underscore, Laurel and Holly on the boundary with the properties in Kay Crescent to a distance of a) one metre and b) three metres. 

c. Members noted expenditure from the Arford Common allocated budget.

A040/11 PLAYGROUND AND OPEN SPACES SUB-COMMITTEE

1. The Chairman reported that the Committee had visited a number of sites across the Parish with a view to assessing the suitability of each one as a location for a skate park facility. A report will be circulated in due course. The sub-committee had agreed that the next important step would be to consult with young people in order to gauge the level of demand for a facility in the Parish. It was RESOLVED that all of the suggestions put forward at the meeting would be further considered by the Sub-Committee.    
2. Members considered two quotations for the refurbishment of the multi-use play unit on the Village Green. It was RESOLVED that the quotation for £1,275 is approved providing that the work matches the specification as detailed in the papers.
3. The Clerk reported that two quotations for the repair of the wet pour on the Village Green had been obtained. Currently there is no allocated budget for the repair work and consequently this work may need to be broken down into urgent and non-urgent work. It was RESOLVED that the damage to the wet pour beneath the ‘Springer’ should be repaired now and that the Sub-committee will review the shrinkage of the wet pour and develop a phased programme of repair work.

A041/11 OPEN SPACES

Councillor Williams reported that he had received an e-mail from Mike O’Mahony regarding the mini football pitches at Heatherlands. The pitches have been inspected and signed off as of 1 November 2011, following a site visit by Councillors and Officers. A six month maintenance period has now commenced which will complete at the end of April 2012. An action plan has been agreed with Bullock for this period including the initial marking of the pitches. EHDC will be purchasing the appropriate sized goals for the three pitches.

Councillor Williams reported that there was now some uncertainty as to who will take on the responsibility for the ongoing maintenance of the pitches and the booking arrangements. Some proposals had been put to the Parish Council by EHDC that needed to be further considered, including the possibility that the Parish Council would arrange for the grass to be cut under the Council’s existing contract, the additional cost of which, would be reimbursed by EHDC.

A042/11 FOOTPATHS

Members considered a proposal to organise a party of volunteers to clear the leaf mulch and brambles from Footpath 1 to prevent weeds growing next year. Councillor Burton offered to organise the volunteers. It was RESOLVED that Cllr Burton and the Clerk organise the clearance of the Footpath 1.

A043/11   FINANCIAL REPORT

Members received and noted the report of income and expenditure from 1 April 2011 to 31st October 2011 that had been previously distributed and is attached herewith.

There being no further business the meeting closed at 9.08pm.

Signed…………………………………………………….Dated………………