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Headley Parish Council

Village Hall, Arford Road, Headley, Bordon, Hampshire, GU35 8LJ

Tel:  (01428) 713132   -   e-mail:  clerk.headleypc@btconnect.com

www.headley-village.com/parish

 

Dear Councillor                                                                                   Monday 8 February 2010

 

Please note that you are hereby summoned to attend a meeting of the Full Council to be held at the Parish Office on Monday 15 February 2010 at 8pm.

Yours sincerely

 

 

Linda Farley

Clerk to the Council

 

DISTRIBUTION:

                Council Members                                                              

                District Councillors/County Councillor                                      

                Residents Associations/Headley Society

                Representatives of the Press

                Parish Council Notice Boards

                www.headley-village.com/parish

 

A G E N D A

  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATION OF INTERESTS

Members are reminded of their responsibilities to declare any personal or prejudicial interest, which they may have in any item on the agenda.

 

  1. COUNCIL MINUTES

To confirm the minutes of the following meeting:

Full Council held on Monday 25 January 2010

 

  1. COMMITTEE MINUTES

To receive the minutes of the following committees and consider any recommendations contained therein:

a.       Planning held on 1 February 2010.

b.      Traffic Issues Working Party held on 8 February 2010, available at the meeting.

 

  1. CHAIRMAN’S REPORT

 

  1. HAMPSHIRE COUNTY COUNCIL MATTERS

a.      To note any Highway Orders for information.

b.      County Councillor’s Report, if any.

 

  1. EAST HAMPSHIRE DISTRICT COUNCIL

District Councillor’s Report, if any.

 

  1. FINANCIAL MATTERS

a.       To receive and sign as approved, the Income and Expenditure report for the period 1 April 2009 to 31 January 2010, previously distributed.

b.      To receive and sign as approved, a list of payments made during January 2010, previously distributed.

c.       To receive an explanation to the query made (minute C132/09(c) refers) regarding the December 2009 bank reconciliation.

d.      To receive and approve the bank statements and corresponding bank reconciliations for December 2009.

e.       Members to approve a transfer of £100 from ‘Headley Parish Council - War Memorial Fund’ to the Council current account in order to send a cheque to Headley Voluntary Care.

f.       Members to consider postponing the review of Standing Orders and Financial Regulations until the impending revised model Standing Orders are provided by NALC.

 

  1. HEADLEY SPORTS ASSOCIATION

a.       Members to receive and consider a proposed planning application from Headley Cricket Club for new practice nets on HPC owned land, location plan previously distributed.

b.      Members to receive a report from Cllr Grevatt following a meeting with Headley United Football Club representatives concerning proposed dugouts on the Playing Fields.

c.       Members to consider preferred materials that the proposed dugouts should be made from.

d.      Members to consider a grant application from the Headley United Football Club.

e.       Members to consider requesting Developers’ Contributions to part fund proposed dugouts for Headley United Football Club.

f.       Members to receive and note correspondence from Headley Tennis Club.

g.      Members to consider a request from the Tennis Club to re-paint lines on the courts.

 

  1. CALOR VILLAGE OF THE YEAR AWARD

Members to receive and consider correspondence from the Headley Society regarding the siting of the plaques and certificate for the Hampshire Village of the Year Award and the use of £350 prize money, (minute C091/09(c) & (d), Oct 09 refer) previously distributed.

 

  1. INTERNAL COUNCIL MATTERS

a.       Members to receive a report from the Clerk regarding the need for CRB checks for staff, (minute C124/09(d) refers, Nov 09).

b.      Members to consider methods to advertise the forthcoming Annual Parish Meeting, (minute C39/09(a) June 09 refers).

c.       Members to approve holding the annual Volunteers’ Reception.

d.      Members to receive a report from the Clerk regarding a partnership including EHDC and some parish councils to deal with severe weather conditions, (minute C131/09, Jan 09 refers)

 

  1. OPEN SPACE

a.       Members to receive a report on Standford Land from Cllr Luff.

b.      Members to note a report of a meeting between Cllr Grevatt and Chris Web, the Head Warden of Ludshott Common which had been previously distributed.

 

  1. COUNCIL REPRESENTATIVES

To receive reports from Council Representatives of an URGENT nature only:

 

 

 

 

Members of the public are welcome to attend meetings of the Council and its committees.  General questions will be taken before the main business of the meeting and any comments on an agenda item will be taken at the appropriate time.  Relevant documentation is available from the Clerk in advance on request.  Matters requiring further consideration will receive a reply in writing