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Headley Parish Council

Village Hall, Arford Road, Headley, Bordon, Hampshire, GU35 8LJ

Tel:  (01428) 713132   -   e-mail:  clerk.headleypc@btconnect.com

www.headley-village.com/parish

Dear Councillor                                                                                              31st October 2011

Please note that you are hereby summoned to attend a meeting of the Full Council to be held at the Parish Office on Monday 7th November 2011 at 8pm.

Yours sincerely

Katie Knowles

Clerk to the Council

DISTRIBUTION:

            Council Members                                         

            District Councillors/County Councillor                             

            Residents Associations/Headley Society

            Representatives of the Press

            Parish Council Notice Boards

www.headley-village.com/parish

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATION OF INTERESTS

Members are reminded of their responsibilities to declare any personal or prejudicial interest, which they may have in any item on the agenda.

3. COUNCIL MINUTES

To confirm the minutes of the following meetings:

· Full Council held on 3rd October 2011, previously distributed.  

4. COMMITTEE MINUTES

To receive the minutes of the following committees and consider any recommendations contained therein:

· A&R Committee held on 19^th September 2011, previously distributed.

· Traffic Issues Working Party held on 26^th September 2011, previously distributed.

· Planning Committee held on 10^th October 2011, previously distributed.

· Planning Committee held on 17^th October 2011, previously distributed.

· Allotment Sub-Committee Meeting held on 17^th October 2011, previously distributed.

5. CHAIRMAN’S REPORT

6. HAMPSHIRE COUNTY COUNCIL MATTERS

a. County Councillor’s Report, if any.

b. To note any Highway Orders for information.

c. Members to consider three requests for grit bins in the Parish, details attached.

7. EAST HAMPSHIRE DISTRICT COUNCIL

District Councillor’s Report, if any.

8. FINANCIAL MATTERS

a. To receive and approve the Income and Expenditure report for the period 1 April 2011 to 31st October 2011, information attached.

b. To receive and sign as approved, a list of payments made during October 2011, information attached.

c. To receive and approve the bank statements and corresponding bank reconciliations for September 2011, information attached.

d. Members to consider a schedule of charges for the use of the Village Greens from April 2012, (recommendation to be ratified by the Headley Village Green Charity Trustees after this meeting), information attached.

e. Members to consider the annual charge for the Whiteley’s Family Restaurant sign on Standford Green, information attached.

f. Members to note a plan showing the location of the external CCTV cameras at Woodlands Hall and to consider whether to release additional funds from the Woodlands Play Area Maintenance Fund, (£530.00 previously approved), to upgrade 4 security cameras at Woodlands Hall, information attached.

g. To consider and approve an increase in the reimbursement of mileage undertaken by employees and Councillors from 40p to 45p per mile.

h.     REINSTATEMENT VALUATION OF THE PAVILION
Members to consider a recommendation from the working group set up to consider the Parish Council’s and Headley Sport Association’s Surveyors report in respect of the Pavilion buildin

9. BUDGET 2011/2012

a. To confirm the total committed Grant Funding as recommended at the Council meeting held on 3rd of October 2011 for the Budget 2012/13 (£9,772), information attached.

b. To consider the Council Budget requirements, including any Capital requirements, for the Financial Year 2012/13, information attached.

c. To consider the Amenities budget requirements, including any Capital requirements, information attached.

d. To consider in principle the Precept requirement for 2012/13, information attached.

10. INTERNAL COUNCIL MATTERS

a. Members to approve the Winter Newsletter 2011, draft to follow.

b. To appoint Councillor Burton and Councillor Jill Howard-Duff to the Planning Committee.

c. Members to consider a speaker for the Annual Parish Meeting 2012.

d. To nominate a representative to attend East Hants District Council’s ‘Leisure Built Facilities Strategy’ consultation event on 11^th November 2011 at 6.00pm at Mill Chase Community Technology College, information attached.

e. Members to consider dates for the Christmas lights to be turned on and off during the Christmas period.

11. WHITEHILL BORDON ECO-TOWN TRAFFIC MANAGEMENT STUDY WITH PARISH COUNCIL

To consider an invitation from WSP, commissioned by Hampshire County to conduct a    Traffic Management Strategy for villages and key local routes surrounding the proposed         development, to meet with the Parish Council. Information attached.

12. THE DIAMOND JUBILEE CELEBRATIONS

Members to consider how the Parish Council could mark The Queens Diamond Jubilee on 4         June 2012.

13. THE RECTORY FIELD

      Further to the Parish Council’s letter of 6^th September 2011, Members to receive and consider       an update, should a reply be received from the Diocese.

14. COUNCIL REPRESENTATIVES

To receive reports from Council Representatives of an URGENT nature only.

15. PARISH LAND

a. To receive and consider a quotation in respect an Oak Tree on Standford Land, photograph attached.      

b. Cllr Luff to give an update on Standford land.

Members of the public are welcome to attend meetings of the Council and its committees.  General questions will be taken before the main business of the meeting and any comments on an agenda item will be taken at the appropriate time.  Relevant documentation is available from the Clerk in advance on request.  Matters requiring further consideration will receive a reply in writing.