Word
Version for Download 
HEADLEY PARISH COUNCIL
Minutes of the Meeting of the FULL COUNCIL held on Monday 7 June 2010 at 8.00pm in the Village Hall, Arford Road, Headley.
Present:
Cllr A Williams (Chairman), Cllr D Chamberlain (Vice-Chairman),Cllr C Burns,
Cllr R Clifford, Cllr J Grevatt, Cllr R Hall, Cllr A Luff and Cllr D Tregay
Mrs L Farley (Parish Clerk) and 2 members of the public.
C023/10 APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs Hopwood, Cllr Parfect, Cllr Stubbings and Cllr Truelove
C024/10 DECLARATION OF INTERESTS
There were no declarations of interest.
C025/10 COUNCIL MINUTES
The Minutes of Full Council held on 4 May 2010, having been circulated prior to this meeting, were confirmed and signed as a correct record.
C026/10 COMMITTEE MINUTES
The Council ratified the Minutes of the following committee:
a. Amenities and Recreation held on 17 March 2010.
b. Planning held on 10 May 2010.
c. Traffic Issues Working Party held on 24 May 2010 RESOLVED as follows:
TI10/4(b) TRAFFIC CALMING AND VILLAGE 30
b1. A quote had been received from the HCC, PFI provider for street lighting services for HPC’s request for a lamp column to be relocated on Grayshott Road and it was
RESOLVED to request that HCC fund this project and if they will not, to seek Transport Developers’ Contributions.
b3. The traffic build-out at the intersection of Arford Road and Fullers Vale was complete. The signage on the Village Green had not been moved slightly further north as had been agreed but after consideration it was
RESOLVED to take no action.
b4. Members considered HAT traffic management requests that had been previously distributed and are attached herewith along with updates from HCC.
With regard to item 536, it was
RESOLVED to request that the road be widened if necessary to accommodate a pedestrian refuge.
With regard to item 513, it was
RESOLVED to request that the road be widened if necessary to accommodate a pedestrian refuge at the Badgerswood Surgery.
b7. 30mph Wheelie Bin Stickers
RESOLVED to advertise the existing stickers supplied by HCC before considering the purchase of others.
C027/10 CHAIRMAN’S REPORT
The Chairman reported the following:
· A public meeting had been called by the local group applying for the right of way through Hilland Wood to be held on Friday 11 June in the Village Hall at 8pm. All Members had been copied with the details. EHDC had issued an enforcement notice to remove the caravan from the woods.
· The Chairman had attended a civic service arranged by Whitehill Town Council which was held at Blackmoor.
· A letter of thanks for Council’s donation towards the new Lych Gate had been received from All Saints Church.
a. There were no Highway Orders to note.
b. There was no County Councillor’s Report.
The Chairman reported that a report regarding a business case into shared management was considered formally at a meeting of both EHDC and Havant Cabinets held on 26th May. The two Councils have since met to discuss the outcomes of this double Cabinet meeting and EHDC's Overview and Scrutiny Committee will now be considering the proposals before a final decision from the Council.
C030/10 FINANCIAL MATTERS
a. RESOLVED that the Full Council income and expenditure report for the period 1 April 2010 to 31 May 2010 be received and signed as approved and is attached herewith.
b. RESOLVED that a list of payments made during May 2010, which had been previously distributed be approved and signed and is attached herewith.
c. Members received and noted bank statements and the corresponding bank reconciliation for April 2010.
d. RESOLVED that the audited accounts for the year ended 31 March 2010, which had been previously distributed, be received and signed as approved with one minor amendment.
e. RESOLVED that the accounts annual return for the year ended 31 March 2010, which had been previously distributed, be received and signed as approved.
f. Members received and noted the Internal Auditor’s Report, which had been previously distributed and is attached herewith. It was agreed to take his advice regarding the Sports Pavilion.
g. RESOLVED to retain the services of Mr A Harland, FCA, as the Council’s internal Auditor for a further year.
h. RESOLVED that Cllrs Williams and Luff would conduct the annual review of the effectiveness of the systems of financial internal control in September 2010.
i. Members considered a request which had been previously distributed from The Village Fete Committee to provide extended photocopying services for the Village Fete 2010, and it was
RESOLVED to provide a total limit of 5,000 for this 2 year period.
C031/10 COUNCIL REPRESENTATIVES
Council representative reports were received as follows:
Representative:
- Police Liaison Mr T Eamey
Report attached herewith.
- East Hants Assoc’ of Town & Parish Councils Cllr R Clifford /Cllr D Tregay
A meeting was due this week.
- Headley Sports Association (not as Trustee) Cllr R Clifford/Cllr J Grevatt
A meeting was due this week.
- Public Transport Co-ordinator Cllr G Hopwood
Minutes of a recent meeting had recently been distributed.
C032/10 BUS SHELTER INSPECTION
RESOLVED Cllr Parfect would inspect the bus shelters.
C033/10 VILLAGE FETE
RESOLVED to permit parking on Council owned land at Long Cross Hill provided that trees and rights of way were protected and the parking was supervised by the Woolmer Lions.
C34/10 SUMMER NEWSLETTER
It was
RESOLVED to approve the Summer Newsletter with agreed amendments, which had been previously distributed.
C35/10 INTERNAL COUNCIL MATTERS
a. Members considered the draft Standing Orders as recommended by the working party formed for this purpose and it was
RESOLVED that the Working Party make some amendments for Council to reconsider at a future Full Council meeting.
b. RESOLVED to consider holding an Open Day or community engagement initiative at the July Full Council meeting.
c. RESOLVED to consider adopting the Business Continuity Plan which had been previously distributed at the July Full Council meeting.
C036/10 PUBLIC MEETING TO DISCUSS THE WHITEHILL BORDON ECO-TOWN
Members discussed the proposal to hold a public meeting to discuss the Eco-Town (minute C18/10, May 2010 refers) and it was
RESOLVED to go ahead and arrange a meeting following the same format as the meeting on 19 April 2010.
Cllr Luff reported that he had found no recent evidence that the track was being used for vehicular access across Standford Land and he would continue to monitor the area.
There being no further business the meeting closed at 9.57pm.
Signed……………………………………………………………………..date…………………