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HEADLEY PARISH COUNCIL
Minutes of the Meeting of the FULL COUNCIL held on Monday 5 July 2010 at 8.00pm in the Village Hall, Arford Road, Headley.
Present:
Cllr A Williams (Chairman), Cllr D Chamberlain (Vice-Chairman), Cllr J Grevatt, Cllr R Hall, Cllr G Hopwood, Cllr A Luff, Cllr R Stubbings, Cllr J Truelove, Cllr D Tregay
Mrs L Farley (Parish Clerk), Cllr S James (HCC) and Mr R Proudlock from the Hilland Wood Committee.
C038/10 APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs Parfect, Clifford and Burns.
C039/10 DECLARATIONS OF INTEREST
There were no declarations of interest.
C040/10 COUNCIL MINUTES
The Minutes of Full Council held on 7 June 2010, having been circulated prior to this meeting, were confirmed and signed as a correct record.
C041/10 COMMITTEE MINUTES
The Council ratified the Minutes of the following committee:
Planning held on 14 June 2010.
C042/10 CHAIRMAN’S REPORT
The Chairman reported that:
· A copy of the Masterplan of the Whitehill Bordon Eco Town was available to the community and to Members for perusal in the Parish Office and a summary was available to take away. This would be considered by the Planning Committee in the first instance.
· He reminded Members to hold on to their copies of draft Standing Orders for use at a further meeting.
· He had spoken to a journalist from the Bordon Post who would be writing an article about the theft of flagstones from the War Memorial in a forthcoming issue.
· The Speed Limit Reminder Sign (SLR) had been causing problems in as much as the contractor has proven to be unreliable. The Clerk was looking into changing contractor and planned to have a suggestion to put before Full Council in September.
a. Members noted the following Highway Orders:
Closure of the following roads to allow resurfacing works to be undertaken; part of Headley Road, Grayshott between its junction with Hammer Lane and its junction with Avenue Road and the part of Crossways Road between its junction with Headley Road and its junction with A3 Portsmouth Road for a maximum period of 2 weeks during 12 months from 12 July 2010. Diversions will be signed locally.
b. Cllr James reported that as with other councils in the land, HCC needed to save money. More detail of how this would affect spending will be revealed in October. The highways ‘Operation Restore and Resilience’ would continue unaffected, meaning where possible, repairs to roads would be made more resilient and would last longer.
The Chairman reported that EHDC had recently ratified the Overview and Scrutiny Committee’s recommendations regarding shared management with Havant Borough Council which would now roll forward.
C045/10 FINANCIAL MATTERS
a. RESOLVED that the Full Council income and expenditure report for the period 1 April 2010 to 30 June 2010 be received and signed as approved.
b. RESOLVED that a list of payments made during June 2010, which had been previously distributed be approved and signed.
c. Members received and noted bank statements and the corresponding bank reconciliation for May 2010.
d. RESOLVED that the Clerk would seek advice from Nat West and report back to Full Council in September regarding the Bank Guarantee Scheme.
C046/10 WAR MEMORIAL
a. The Clerk reported that due to the War Memorial Fund (charity) and the War Memorial not being connected, it was only necessary to have separate meetings when trustees were taking decisions regarding the War Memorial Fund.
b. (Minute WMT05/10 refers) The Clerk reported that the Church Centre York stones were replaced with like for like when they were stolen 4 years ago.
c. RESOLVED to obtain 2 quotes from 2 contractors, one for replacement with York Stone and one for replacement with Bradford Old Town Paving. At this stage York Stone was favoured by the majority.
d. RESOLVED not to replace the stolen York Stones with gravel at this time but Cllr Grevatt would remove the remaining small stones and rake the area over.
C047/10 CHANGES TO COMMUNITY FORUMS
The Chairman reported that he had attended a meeting along with the Vice-Chairman and the Clerk with Cllr David Parkinson, the Leader of EHDC and Mr Chris Patterson, Acting Community Manager at EHDC where proposed changes to Community Forums were presented. Members discussed this proposal and supported the changes in principle providing Headley was represented on this committee by a Headley Council Member. Document attached herewith.
C48/10 INTERNAL COUNCIL MATTERS
a. RESOLVED to adopt the proposed Press and Media policy which had been previously distributed, attached herewith.
Cllr Stubbings left the meeting
b. RESOLVED that each Member would write a short résumé for the Clerk to use to compile a ‘Who’s Who’ document for future use in the Headley Report and to display at the Village Fete in September.
The Chairman invited Mr Proudlock to speak and he requested that the Council write to the appropriate HCC Countryside Access Officer to support his application for tracks through Hilland Woods to become designated rights of way.
c. RESOLVED to adopt the Business Continuity Plan which had been previously distributed with agreed amendments to the contact list, attached herewith.
d. RESOLVED that the Clerk would conduct more research into obtaining identity badges for Council Members.
C049/10 PUBLIC MEETING TO DISCUSS THE WHITEHILL BORDON ECO-TOWN
The Chairman reported that the proposed public meeting to discuss the Eco-Town (minute C036/10, June 2010 refers) could not go ahead as members of the EHDC Project Team were unavailable for the dates proposed.
C050/10 CONCESSIONARY FARES CONSULTATION
RESOLVED that Cllr Hopwood would attend the forum on Concessionary Fares on 21 July and report back to September Full Council in order for HPC to respond to the consultation before October 2010.
C051/10 COUNCIL REPRESENTATIVES URGENT REPORTS
Cllr Grevatt reported that work had started on the new cricket practice nets at the playing fields.
a. Cllr Luff reported that he had found no recent evidence that the track was being used for vehicular access across Standford Land although the gateway to the track had been mown. He would continue to monitor the area.
There being no further business the meeting closed at 9.30pm.
Signed……………………………………………………………………..date…………………