HEADLEY PARISH COUNCIL

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Minutes of the Meeting of the FULL COUNCIL held on Monday 5th December 2011 at 8.00pm in the Village Hall, Arford Road, Headley.

Present:

Cllr Williams Cllr D Chamberlain

Cllr R Clifford Cllr J Burton

Cllr R Stubbings Cllr K Hillbery

Cllr G Hopwood Cllr M Roffe

Cllr Luff Cllr D Tregay

Miss Katie Knowles (Parish Clerk).

C0105/11 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr R Stubbings and it was RESOLVED to accept this apology.
Apologies were also received from County Councillor Cowper.

C0106/11 DECLARATION OF INTERESTS

Cllr Hillbery declared a personal interest in respect of C0116/11, The Rectory Field as he has been involved in the footpath application.
Cllr Luff declared a personal and prejudicial interest in respect of C0116/11, The Rectory Field as he is the tenant.

C0107/11 COUNCIL MINUTES

The Minutes of Full Council held on 7^th November 2011 having been circulated prior to this meeting were confirmed and signed as a correct record.

C0108/11 COMMITTEE MINUTES

a) The Council ratified the Minutes of the Planning Committee held on 14^th November 2011.

b) The Council ratified the Minutes of the Amenities and Recreation Committee held on 21^st November 2011.

C0109/11 CHAIRMAN’S REPORT

The Chairman reported that:

· A site meeting took place in Standford with Hampshire Highways, the Clerk and Mrs Sergeant to finalise the drawing for the footpath on Standford Lane which will be installed before the end of the financial year. It will include a new curbed footpath from Whiteley’s Family Restaurant up to the Standford Methodist church and the existing path from this point to the Post Office at Passfield will be cleared and repaired as appropriate.

· The Gun Plinth has been reinstated on Long Cross Hill. The stone plinth is now buried in the ground with the plaque facing upwards.

· A team of volunteers organised by John Burton cleared the footpath leading from the High Street to Farthing Fields and Open Fields on 26^th November 2011 and that an e-mail of thanks had been received from a resident in Farthing Fields.

· A meeting had been proposed by Hampshire County Council’s Rights of Way section regarding Cradle Lane. The County were requesting one or two representatives from the Parish Council, and the Chairman asked for volunteers to attend. Councillor Clifford and Councillor Hillbery volunteered to attend if the date was convenient.

C0110/11 HAMPSHIRE COUNTY COUNCIL MATTERS

a) The Chairman read out a report from Councillor Cowper informing the Parish Council about Highway matters in the Parish and highlighting Surrey County Council’s consultation about proposed changes to the 18 bus service. Councillor Cowper also noted in his report that he has been asked to lead the County Councils “superfast” broadband project which pays particular attention to rural areas.

b) There were no Highway Orders to report.

C0111/11 EAST HAMPSHIRE DISTRICT COUNCIL

Councillor Williams reported on the Eco-Town meeting in Standford held on 23rd November 2011 that was well attended. Councillor Williams had asked two principal questions at the meeting. Firstly whether the Eco-Town boundary was set in stone and could it be re-drawn to exclude the land in the Headley Parish. The officers at the meeting commented that in theory the boundary was not set in stone but that only East Hants District Council could make the decision to revise the boundary. Subsequently Councillor Williams had learnt from Officers at a Development Policy meeting at EHDC that Officers objected to this proposal on the grounds that this land at Standford was integral to the Masterplan and provides one of the three SANGS (Strategic Alternative Natural Green Space) without which the 4000 homes could not be built. Also HCC (the owners of the Farm and Eveley Woods) were active partners and supporters of the allocation and would not want it removed. Councillor Williams had further asked whether Standford Grange Farm could be phased so that until a certain number of the 4000 houses were constructed it would remain as a Farm under its current method of operation. Further it is the furthest SANG from the development and would not be required for some years. This was countered by its location is near to the existing houses in Bordon east of the A325 and was to be used by them, even though they have existing land available.

C0112/11 FINANCIAL MATTERS

a) It was RESOLVED that the Full Council Income and Expenditure report for the period 1 April 2011 – 30th November 2011 be received and signed as approved and is attached herewith.

b) It was RESOLVED that a list of payments made during November 2011, which had been previously distributed be approved and signed and is attached herewith.

c) Members received and noted bank statements and the corresponding bank reconciliation for October 2011.

d) Members RESOLVED to make the following virements:

Amount	From:	To:	Purpose
£1,500	4113 (Village Repairs)	4204 (Tree Care & Planting)	Parish Tree Survey & anticipated works
£1,000	4114 (Contingency)	4204 (Tree Care & Planting)	Parish Tree Survey & anticipated works
£1,400	4021 (Insurance)	4092 (Football)	Pitch Maintenance/Vertidrain
£1,000	4017 (Headley Report)	4105 (Play Equipment Maintenance)	Wet pour repair
£1,000	4047 (Admin Contingency)	4105 (Play Equipment Maintenance)	Wet pour repair

e) Members RESOLVED to reconsider the Precept requirements for 2012/13 in light of the indicative costs submitted to the Parish Council by the current grounds maintenance contractor for 2012/13.

a) Members considered the Precept requirement for the year 2012 / 13. Cllr Luff proposed a precept of £98,000 which was seconded by Cllr Roffe. Cllr Tregay proposed a precept of £95,000 which was seconded by Councillor Clifford. The two proposals were voted for by Members. Accordingly it was RESOLVED that the Precept for 2012/13 would be £98,000. (Calculation attached herewith)

C0113/11 INTERNAL COUNCIL MATTERS

a) Members resolved to appoint Councillor Burton to the Whitehill Bordon Standing Conference.

b) Members considered a speaker for the Annual Parish Meeting in 2012 and it was RESOLVED the clerk request a speaker from the Police to talk about Policing including the proposed closure of Whitehill Police Station.

C0114/11 FULLERS VALE WILDLIFE POND

Members considered a request from the Fullers Vale Pond Association for a grant towards the cost of restoring the pond and whether the Parish Council would consider taking on the maintenance of the pond. It was RESOLVED that the Parish Council would make a grant payment of £375 and that the Clerk conduct a land search to establish ownership and that this is reported back to Full Council in due course.

C0115/11 LITTLE BADGERS PRE-SCHOOL

Members considered a request from the Little Badgers Pre-School to site a metal shed, gifted by the Lions Club, in the pre-school garden to replace the garden store that was vandalised. After some discussion about the most appropriate location of the shed Councillor Williams proposed that the shed is sited next to Football clubs storage shed by the Pavilion which was seconded by Councillor Hopwood. Councillor Clifford proposed that the shed is sited within the pre-school garden which was seconded by Councillor Hillbery. Members voted on the proposals and it was RESOLVED to approve the siting of a metal shed by the Pavilion and next to the Football Clubs storage shed.

C0116/11 THE RECTORY FIELD AND FIELD 6

Councillor Luff and Councillor Hillbery left the meeting room at this point of the meeting. Cllr Howard-Duff reported that the Clerk had asked if she would approach the Diocese on behalf of the Parish as there had not been any correspondence received from them for some months. Cllr Howard-Duff provided a general overview of the telephone conversation with Mr. Mussell, and stated that she had requested a summary of the main points of the conversation to ensure his main concerns were reported accurately to the Parish Council. She also reported that Mr Mussell had stated that he had sent an e-mail to the Clerk on the 7th November 2011. It was RESOLVED that the Clerk request a copy of the e-mail not received by the Clerk from Mr. Mussell and that the Parish Council would consider this matter further at the next meeting. Councillor Luff and Councillor Hillbery returned to the meeting.

CO117/11 COUNCIL REPRESENTATIVES

East Hants Passenger Transport Forum – Councillor Hopwood reported that there had been some problems with the service 18 bus which has been reported to Hampshire County Council.

CO118/11 STANDFORD LAND

Councillor Luff reported that there was evidence that the track has been used by vehicles as far up as The Mount. The Clerk reported that the owners of Beaulieu House had claimed a right of easement and this matter was now in the hands of the Councils Solicitor.

There being no further business the meeting closed at 9.27pm.

Signed…………………………………………………………………..date…………………